The Business Master (3rd Edition)/The Business Master (3rd Edition).iso/files/busition/timeclk/tc23s.exe/CLOCK.HLP

Clarion Help | 1993-04-20 | 20.5 KB | 327 lines

Enter the 'Bulletin Board' message on the
available lines.  The message will be up-
dated (saved) after you enter the last
line.  Ctrl-Enter will save from any line
after you have pressed Enter.
The screen already explains the
operation of this program.  Use
the left and right arrow keys to
select 'Yes' or 'No', or enter
'Y' or 'N' on the keyboard. <ESC>
key cancels and returns to the
menu.
  Enter the starting cost center for the
  report range you wish to run, then press
  <Enter>.  This entry may be left blank if
  you wish the report to begin with the first
  cost center.
  Enter the ending cost center for the report
  range you wish to run, then press <Enter>.
  If you leave this entry blank then the
  program will asign a value of
  the ending cost center field.
You may use the <Up-Arrow>, <Down-Arrow>
<PgUp> and <PgDn> to locate an entry. The
<Ctrl-PgUp> and <Ctrl-PgDn> for the ends of
the table. Enter an employee code to select
entries for a particular employee.  If you
press <Enter> key, another screen will appear
allowing you to change the data for the
selected entry. If you wish to add a new
entry press the <Insert> key.  Use the
<Delete> to delete the selected entry. The
<ESC> key cancels and returns you to the
previous screen.
This field is for the six digit employee
code.  If you are adding a new entry, then
enter a valid code here.  If you are here
to edit an employee entry, then just press
the <Enter> key to proceed to the next
field.  The <ESC> key cancels and returns
to the previous screen.
  Enter a new date or change the existing date
  in this field then press the <Enter> key.  If
  you don't wish any change then just press the
  <Enter> key to go to the next field.  Dates are
  entered in the mm/dd/yy format.  The <UP-ARROW)
  key will return to the previous field.  <ESC>
  will exit to the previous screen.
  Enter or change the time in this field.
  Please note the military time format, it
  is easier to enter a precise time and not
  as complicated as some would make it.  For
  the PM hours, just add 12 to the hour, such
  that 1PM becomes 1300, 2:30PM become 1430
  and so on.  In case you remain confused
  look directly below the entry field and we
  will interpret your entry.
  Use the left and right arrow keys to
  select either IN or OUT or simply
  type I or O then press the <Enter>
  key.  <UP-ARROW> returns to the previous
  field. <ESC> exits to the previous screen.
If you change this field remember to
change it's corresponding IN or OUT
record.  Unmatched IN's report hours until
midnight
OUT's report hours since
midnight.  Press the <Enter> key to con-
tinue, the <Ctrl-Enter> keys to save
now, or the <Esc> key to return to the
previous screen.
This is the employee locater screen.  You may use
the up and down arrow keys to locate an employee,
or enter the employee's code.  Notice that as you
begin entering the selector bar moves toward the
code you have entered.  If you press the <Enter>
key, another screen will appear, allowing you to
modify the data.  Pressing the <Delete> key will
also call another screen and ask you to confirm the
delete.  If you wish to enter a new employee, then
press the <Ins> key and a blank screen will appear.
The <ESC> key will cancel a process and return to
the previous screen.
If you are entering a new employee, enter
their assigned code in this space then press
the <Enter> key.  If you are changing this
employee's information, enter a new code or
just press the <Enter> key to continue.
The <ESC> key cancels and return to the
previous screen.
 Enter the employee's name just like you want
 to see it on the report then press <Enter>.
 You can use the form 'John Smith' or 'Smith,
 John'.  The <ESC> or the <UP-ARROW> returns
 to the previous field.
Enter a one or two line message that you
want this employee to see when he/she
punches IN or OUT, then press <Enter>.
Your changes will be saved after you press
the <Enter> key on the second field or you
can press <CTRL-Enter> at any time to save.
The <ESC> or <UP-ARROW> will return to the
previous field.
Enter the cost center code to be used
during 'Punch In' as the pre-entered or
default cost center.  You may leave the
field blank.  Press the <Enter> key to
continue, the <Ctrl-Enter> to save now,
or the <Esc> key to return to the pre-
vious field.
  This entry allows the report program to look-
  back up to 7 days to collect data for the
  calculation of weekly overtime.  Press the
  <Enter> key to accept this entry.  The
  <ESC> key will cancel and return to the
  previous field.
From this screen the following keys are
enabled:
The HELP key, use it in any screen
to call up a help window.
Employee Timecard
Calls the EMPLOYEE STATUS BOARD
Calls the SUPERVISORY MENU
(Password required)
Calls the PUNCH IN/OUT window.
Cancel HELP or EXIT from current screen.
 Use the up and down arrow keys
 to highlight the desired program
 selection, then press <Enter>.
 F10 will call the Supervisory Punch.
 <ESC> returns to the previous screen.
Enter any combination of letters and numbers
that you want to use for the password.  It
is best to use a simple word or number that
can be easily remembered.  Press the <Enter>
key to record your password and proceed to
the next field.  The <ESC> key cancels and
returns to the previous screen.
Your TimeClock program will print a Punch IN/OUT
log on your computer's printer (LPT1) if you select
yes to this option.  Use the left and right arrow
keys to press 'Y' or 'N' to make the selection.
Press the <Enter> key to record your selection.  The
<ESC> key cancels and moves to the previous screen.
Set the number of seconds that you want
the Punch IN/OUT screen to remain after
a punch.  This parameter is over-ridden
if any key is pressed.  Press <Enter> to
record your selection.  The <ESC> key
cancels and returns to the previous screen.
This system parameter does not change the
recorded Punch IN/OUT time.  It changes
the way it will be printed on the Payroll
Report.  Even if you select a round-off
the report can be printed without using
rounded values.  Enter 'N' for no round-
off, 'T' for nearest tenth or 'Q' for the
nearest quarter hour.  You may also use
the left and right arrow keys to make your
selection. Press the <Enter> key to record
your selection.  The <ESC> key cancels and
returns to the previous screen.
 Only regular hours are used in overtime conversion, sick
 hours, vacation hours, holiday hours are not considered.
 Daily hours are converted first, with hours in each day
 greater than the premium parameter being converted to
 premium hours.  The remaining daily hours that are greater
 than the overtime parameter are converted to overtime and
 the balance placed in regular hours.  At the end of a 7
 day period, weekly hours are converted.  First any hours
 greater than the weekly premium parameter are added to the
 premium hours already calculated, then any remaining hours
 which are greater than the weekly overtime parameter are
 added to the overtime hours and the balance remains in
 regular hours.
 A zero (0) in any overtime conversion field will prevent
 that conversion from taking place.
Enter the 'Supervisory Password'
that was established in 'Maintain
System Parameters'.  If no password
has been entered, just press the
<Enter> key.  Password entry will
not show on the screen.
!    A    A
Just enter your 'Employee Code' number
and press the <Enter> key.  The program
will determine if this is an IN or OUT,
then display a message from your file
if it exists.  The screen will remain
displayed until the delay time expires
or a key is pressed.
On an IN punch this field will default
to the employee's default cost center.
On an OUT the field will default to the
cost center used by the previous IN and
should not be changed here.  Press the
<Enter> key to continue, or press the
<Up-Arrow> key to return to the previous
field. <Esc> to exit (abort the punch).
The 'Purge Master File' program deletes
old records from the master file.  You
should backup your data files before you
run the program.  Just enter the desired
date, and all records older than that
date will be deleted from the file.
The <ESC> key will cancel and return you
to the previous screen.
  Enter the starting employee number for the
  report range you wish to run, then press
  <Enter>.  All zeros will start the report
  with the first employee found.
  Enter the ending employee number for the
  report range you wish to run, then press
  <Enter>.  This number must be equal to or
  larger than the starting employee number.
  If you enter zero the program will force
  the ending code to
  Enter the starting date for your report in
  the mm/dd/yy format.  The report will in-
  clude this date.  Press the <Enter> key to
  accept this selection.  The <ESC> key will
  cancel and return to the previous screen.
  Enter the ending date for your report in
  the mm/dd/yy format.  The report will in-
  clude entries for this date.  Press the
  <Enter> key to accept this entry.  The
  <ESC> key will cancel and return to the
  previous field.
Use the left and right arrow key to
select the correct round-off parameter
for your report.  A 'yes' answer will
cause all entries to be rounded in
accordance with the values you setup
in the 'System Parameter File').  You
may also use the 'Y' and 'N' keys to
make your selection.  Press the <Enter>
key to accept your selection.  The
<ESC> will return to the previous
screen.
 The Supervisory Punch will create both
 an 'IN' and an 'OUT' in the Master
 File for the date and times entered.
 Enter the employee code and then press
 <Enter>. <Esc> will exit this screen.
 Select the appropriate cost center by
 entering V, S, H or O, or use the
 left and right arrow keys, then press
 <Enter>.  The cost center field will
 be skipped unless you select 'O'.
NOONOON
 You have selected an 'Other' type
 punch. If you wish this time to be
 collected in the 'Other' category on
 the Payroll Report, preceed your entry
 with a $.  All other entries will be
 treated as a normal cost center.
 Enter the punch IN/OUT date then press
 <Enter>.  When you are doing multiple
 supervisory punches, the previously
 entered date will be saved to speed
 your entry.
  Enter or change the time in this field.
  Please note the military time format, it
  is easier to enter a precise time and not
  as complicated as some would make it.  For
  the PM hours, just add 12 to the hour, such
  that 1PM becomes 1300, 2:30PM become 1430
  and so on.  When you are doing multiple
  supervisory punches, the previously entered
  time will remain to speed your entry.
  The Status Board shows all employees and the last punch
  information available in the TIMECLOCK I daily file.  If
  an employee does not have a punch since the last close
  they will be shown as 'OUT' and the time/date columns will
  be blank.
  You may use the up and down arrow keys, pgup and pgdn
  keys to move the selector bar or scroll through pages.
  use the ESC key to exit the program and to exit from
  this screen.
  The Employee Time Card shows employee punches based on
  information available in the TIMECLOCK I daily file.  To
  display the information, enter your employee code in the
  field provided.
  You may use the up and down arrow keys, pgup and pgdn
  keys to move the selector bar or scroll through pages.
  use the ESC key to exit the program and to exit from
  this screen.
!BULL
CLOSE   d
COST1
COST2   v
DTC
EDIT1
EDIT2   {
EDIT3
EDIT4
EDIT5   $
EDIT6
EMP1
EMP2    j
EMP3    i
EMP4
EMP5    ]
LBD     O
MAIN
MENU    D#
PAR1
PAR2
PAR3
PAR4    W*
PAR5
PASS
PUNCH   y3
PUNCH2  ;5
PURGE
REP4
REP5
RPT1
RPT2    ">
RPT3
SP1
SP2
SP3
SP4     -G
SP5
ST      6K